Student Identification and Documentation
Change of Name or Address
Students are responsible for notifying the Office of Admissions of any legal name or address changes. Failure to update this information may delay the processing of student records and official communications.
Official documentation is required for all updates. Students must provide a valid government-issued photo ID and supporting documentation for the requested change.
Requests may be completed in person or virtually with an Admissions Specialist, as applicable.
Identification Badges
College identification (ID) badges are provided to all students and employees and are available in the Leigh & John McNairy Library. ID badges must be displayed at all times while on College property. Visitors must obtain a visitor badge. Visitor badges are available at designated areas in each building.
Records
Information contained in the student's permanent record is determined by the NCCCS office. The student's permanent record is composed of personal information including the student's name, address, student ID number, date of birth, and gender. Academic information included on the Permanent Student Record includes the title and number of courses taken, grades earned, hours attempted, hours earned, quality points, and grade point average by term and cumulatively. Other information includes secondary school attended, college major, graduation information, honors, membership in Phi Theta Kappa, and credits accepted from other colleges.
Student records are maintained in accordance with the Community College System Public Records Retention Schedule. Transcript, or transcripted academic records, are stored permanently in the College's database management system. They are backed up hourly to a mirror system and nightly to cloud storage.
Social Security Numbers
Social security numbers are collected to comply with federal and state law and regulations. The College will not disclose a social security number for any purpose not required by law without the consent of the student.